Subject to acceptance by ICA (in accordance with clause 2 of these terms and conditions) Application for event attendance shall form a legally binding contract between ICA, and the delegate named on the application form (the “delegate”).
ICA’s acceptance is subject to these terms to the exclusion of all others including without limitation any terms which the delegate purports to include within a purchase order, acknowledgment or payment confirmation.
Contract term
This contract shall come into force from the date of acceptance by ICA in accordance with clause 2 and shall remain in force until it is terminated or completed in accordance with these terms.
Intellectual property rights
ICA retains ownership of all copyright, trademarks, service marks or trade names, rights in software, rights in design, rights in databases, image rights, moral rights, rights in an invention, patents, rights relating to passing off, domain names, rights in confidential information (including trade secrets), rights in privacy and all similar or equivalent rights in each case whether registered or not and including all applications (or rights to apply) for, or renewal or extension of, such rights which exist now or which will exist in the future in the United Kingdom and all countries in the world (“IPR”) in any materials including without limitation any course materials that it provides to the Member for the purposes of performing its obligations under this contract.
Payment of Event Fees
The delegate will be responsible for paying the event fees set out in the invoice issued by ICA.
All outstanding payments due under this contract are exclusive of VAT which must be paid in addition at the rate and in the manner prevailing at the relevant tax point.
All payments due under this contract shall become due immediately upon termination.
Cancellation by delegate
If the delegate requests to cancel their event participation and terminate this contract less than two weeks after the date of booking, this contract shall be deemed to be terminated with immediate effect and ICA shall provide a full refund of any fees paid by such delegate (14 day cooling-off period), however if during this period the delegate has accessed the material and content on the event website, a refund will not be issued.
If the delegate requests to cancel their event participation and terminate this contract more than two weeks after the date of booking, no refund will be paid. If the delegate has been issued with an invoice, this will still be outstanding and will need to be paid in full after the two-week cooling off period has surpassed from the date the invoice was issued. If the delegate has accessed material and content on the event website within the two-week cooling off period and has requested to cancel their participation, the outstanding invoice will still need to be paid.
Cancellation by ICA
ICA reserves the right to cancel a workshop/conference/Members’ Assembly/Award Ceremony/Open day/briefing event where the occasion necessitates. ICA accepts no liability for any direct or indirect losses suffered by the delegate if, for whatever reason, any such event does not take place.
ICA is not liable to the delegate for any indirect, special or consequential loss howsoever arising.
ICA’s total aggregate liability in contract, tort (including negligence or breach of statutory duty) misrepresentation or otherwise in connection with this contract shall not exceed 100% of the fees paid or payable by the Delegate pursuant to the terms of this contract.
Nothing in this contract excludes or limits ICA’s liability for death or personal injury caused by ICA’s negligence or for fraud or fraudulent misrepresentation or for any liability which cannot be excluded by law.
Data Protection/GDPR
This clause sets out the responsibilities of International Compliance Association Ltd by guarantee (‘the Provider’), and the Customer in relation to the General Data Protection Regulation and any other applicable data protection law (Data Protection Law). Any terms or words defined in Data Protection Law and used in this clause relating to personal data shall have the meaning set out in Data Protection Law. Where the Provider processes any personal data in relation to services or products covers by these Terms and Conditions, it does so as a data controller on its own behalf (including in order to comply with its obligations and exercise its rights under this agreement), and shall comply with Data Protection Law in respect of such processing. Where the Customer provides any personal data in relation to this agreement, it warrants that it does so in compliance with Data Protection Law and that the Provider may, under Data Protection Law, process such data as required or anticipated by this agreement, and the Customer shall be responsible for any costs, losses or expenses the Provider incurs or suffers as a result of breach of such warranty.
All data collected and processed in connection with the delivery of the Services to You shall be processed in accordance with ICA's Privacy Notice which can be found at https://www.int-comp.org/privacy-policy/
You acknowledge that you will be contacted by ICA under legitimate interest via telephone or email about relevant products and services. You will be given the opportunity to opt out in all future communications.
ICA, part of Wilmington use Swapcard, a virtual event platform and event app to deliver the event and manage your access to it. You will receive emails via this platform with essential operational information and reminders to join the events. As a Data Controller Swapcard will use AI to provide you with networking opportunities on the day and post event. Swapcard's Terms & Conditions can be found here: https://www.swapcard.com/terms-of-use/.
We use event technology to manage registration and ensure the smooth running of the event. We publish a list of delegates for the event which will include your name job title and organisation and may share this in advance of the event with our sponsors and partners. Our website may feature information on the event which details the type of attendees already registered.
You agree that your name, job title and organisation will be added to a delegate list for the event which will be shared with partners and speakers of the event. Our website may also feature information on the event which details the type of attendees already registered.
Confidentiality
The delegate will keep secret and confidential all information belonging to ICA and disclosed or obtained as a result of their relationship under this contract which is secret or otherwise not publicly available in whole or in part including the course materials and in all cases whether disclosed orally or in writing before or after the Application Date. In particular the delegate will not allow any third party to use or access the event delegate benefits such as content from the event app without obtaining ICA’s prior written consent.
Standards Provision
The delegate shall not assign, transfer or otherwise dispose of any or all of its benefits, rights and/or responsibilities under this contract.
This contract contains the entire agreement between ICA and the delegate. It supersedes any prior arrangement, understanding, written or oral agreements and any subsequent terms which the delegate purports to apply in relation to the subject matter.
ICA and the delegate each acknowledge that this contract has not been entered into wholly or partly in reliance on, nor has any party been given, any warranty, statement, promise or representation by the other or on its behalf that is not set out in this contract.
All warranties, conditions, terms and representations not set out in this contact whether implied by statute or otherwise are excluded to the extent permitted by law.
No purported variation of this contract shall be effective unless it is in writing, signed by all the parties.
This contract and any disputes arising out of or in relation to it whether contractual or non-contractual in nature shall be governed by English law and shall be subject to the exclusive jurisdiction of the English courts.